From: David Hubert
Sent: Thursday, October 12, 2017 2:44 PM
To: Full Time Faculty <FullTimeFaculty@slcc.edu>; Adjunct Faculty <AdjunctFaculty@slcc.edu>
Cc: Emily Dibble <emily.dibble@slcc.edu>; Jason Pickavance <jason.pickavance@slcc.edu>; Gay Whetman <gay.whetman@slcc.edu>; Laurie Rosequist <laurie.rosequist@slcc.edu>; Victoria Harding <victoria.harding@slcc.edu>
Subject: Important--Privacy Settings and Accessing Digication ePortfolios

Dear Faculty,

Thank you for your hard work in creating engaging signature assignments and thoughtful reflection prompts for your students in the General Education classes you teach. We appreciate all of your efforts in encouraging students to create fantastic ePortfolios. As the semester is passing quickly and many of your student ePortfolio assignments are coming due, we wanted to send this email as a reminder of a few things that are good to keep in mind about ePortfolios in the Digication platform.

Over the past several weeks we have had many students in the ePortfolio lab tell us that some faculty are telling them that their Digication ePortfolios need to be made “public” or faculty cannot see them. This is not true. Please do not tell students to make their ePortfolios “public” unless they absolutely need to share them with someone outside SLCC. We advise students to make their sites “private within SLCC” and then let them decide whether or not to list the ePortfolio in SLCC’s internal directory. When student ePortfolios are “public,” it makes them available to anyone inside or outside of the college, and the sites are indexed by search engines. When students make their portfolios “private within SLCC,” they can be assured that they are not visible on the broader Web, but faculty at SLCC will still be able to access them.

Remember that Digication is designed to be a closed system that is available only to SLCC faculty, staff, and students. Therefore, faculty wanting to access student ePortfolios in Digication need to remember to login to Digication first, and then you can click on any of your students’ links and they should open. If you have any questions or need help logging into Digication to view ePortfolios, Emily Dibble (Emily.dibble@slcc.edu) and Victoria Harding (Victoria.harding@slcc.edu) would be very happy to help!

Use this tutorial for help viewing your students’ ePortfolios: https://slcc.digication.com/slcc_digication_tutorials/Viewing_Student_ePortfolios

Use this tutorial to learn how to login to Digication:

https://slcc.digication.com/slcc_digication_tutorials/How_to_Login_to_Digication

Digication’s permissions hierarchy looks like this, with the optimal setting in green:

- Private to me—Only the student can see the ePortfolio.
- Private within SLCC—Student and faculty can see ePortfolio, and student can further decide whether they want to list it in SLCC’s directory so others at SLCC can see it.
- Public—Anybody anywhere in the world can see the ePortfolio.

Thanks for all you do,

Emily Dibble

Eportfolio Coordinator

Salt Lake Community College

801.957.3706

David Hubert

Associate Provost for Learning Advancement

Salt Lake Community College

801.957.4280